Full Circle of Living and Dying
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    • Donate Here
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    • Board of Directors
    • FCLD Core Circle Volunteer Team >
      • Bonnie McKeegan, LCSW, Past Vice President Board Director
      • Martha Turner, Midwifery, Past President
      • Linda More, End-of-Life Doula, Past Board Director
      • Donna Peizer, Past Treasurer
      • Nandi Szabo, Co-Founder
      • Nancy Parraz, Death Care Midwife
      • Sushila Mertens, End-of-Life Doula >
        • Sushila Mertens, End-of-Life Doula, Outstanding Volunteer of the Year!
        • Spotlight Sushila Mertens
      • Rebecca Sengolu
    • Advocates for end-of-life choices and death-care rights
    • FAQ
    • What is an End-of-Life Doula or Death Midwife?
    • Sign up for Newsletter/send email
    • Contact Us
    • Pregnancy and Infant Loss >
      • Cuddle Cot 2021
      • Support group: Pregnancy and Infant Loss
    • Gallery
    • Donate Here
    • JOIN OUR TEAM
    • Our Education >
      • Our Final Passages Death Midwifery Training
      • Home Funeral Article by Jerrigrace Lyons
  • In-Home Funeral Guidance
    • Know your rights. Home death care is legal.
    • Home Death Care in California >
      • Home Funeral Paperwork
    • CALIFORNIA DEATH CERTIFICATE Instructions
    • Tattoo Preservation after Death
    • Death Care >
      • Sacred Death Care
    • What is "Lying in Honor?"
    • Symbolism of our LOGO
    • Donate Here
    • Pet Funeral >
      • Pet Euthanasia in the Home
    • Death Certificate Worksheet >
      • Nevada County-File Your Own Paperwork for Death Certificate - Vital Records Office
    • Video: A Conversation about After Death Care
  • End-of-Life Care Options
    • Pregnancy and Infant Loss >
      • Support group: Pregnancy and Infant Loss
      • Cuddle Cot 2021
    • Advance Directives, Dementia, Covid-19, Five Wishes
    • End-of-Life Doula
    • California End of Life Option Act (MAID)
    • VSED: Voluntarily Stopping Eating & Drinking
    • Sacred Bridges, Local End-of-Life Caregivers
    • Remembrances
    • Contributions
    • Testimonials
    • Physician Support: Medical Aid in Dying
  • Green Burial
    • History of Natural Green Burial, Cherokee Cemetery, Nevada County >
      • Green Burial Santa Monica 2016
      • Green Burial Video from GBC
    • Natural Organic Reduction -Composting Human Remains >
      • Presentation: Natural Organic Reduction + YouTube link
    • Natural Organic Reduction Amigo Bob's story
    • Rules for Scattering Ashes
    • Find A Grave (website)
    • Aquamation: Water Cremation >
      • Desmond Tutu: Aquamation
    • Cremation- Not so Environmentally Friendly!
  • Events & News
    • Upcoming April 11, 2023 Educational Series: AS YOU WISH: Creating a Beautiful End-of-Life
    • EOL Doulas fight for Rights >
      • Podcast 2023 INTERVIEW: The Doulas Taking on California's Cemetery/Funeral Bureau
      • Death Doulas C&C Article Nov. 2021
      • California Death Doulas Fight
      • LA TIMES Article about Lawsuit Aug. 2022
      • Article: Death Doula Lawsuit Dec. 2021
    • Upcoming April 20, 2023 Death Conversations Event
    • Workshop: In-Home After-death Care April 30, 2023
    • Past Educational Series March, 2023: AS YOU WISH: Creating a Beautiful End-of-Life
    • Past event Aquamation Presentation Jan. 18, 2023 link to recording
    • 2022 Past Events >
      • Article: Pregnancy Loss Conversations Feb, 2022
      • Past Film Event: Jack Has a Plan Aug. 2022
      • Past Event June 24, 2022 Presentation Organ and Tissue donation
      • Past Event Apr. 28, 2022 After-death Care presentation
      • PAST March 26, 2022 Cemetery Field Trip
      • Past Event March 17, 2022 Death Conversations- Breaking the silence
      • Past Event Jan 20, 2022 Death Conversations- Breaking the silence
    • PAST EVENTS 2021 >
      • Review: 2021 City of Hope, End:0f-Life Symposium December
      • Presentation Dec. 9th : "There's No Place Like Home." Home funeral Basics
      • Past Event: Nov. 2021- Medical Aid-in-Dying Update
      • Past Event: Natural Organic Reduction - Register
      • Past Events 2021 : June 18 -Field trip to Cherokee Cemetery
    • Newsletters
    • KVMR Podcasts: Featuring End-of-LIfe Doulas
    • PUBLISHED ARTICLES >
      • Article from The Order of the Good Death
      • Article: California's End-of-LIfe Option Act
      • Article Amigo Bob -Natural Organic Reduction Human Composting
      • April 2020 Ventilators in times of COVID-19
      • Union Article Caring Cradle Sept 2019
      • Giving Back After Tragedy, September 2019 The Union
      • Article The Union May 2019 New nonprofit
      • Article The Union August 2019 HBO Documentary
      • Choosing When to Die
      • Home Funeral Visitation
    • PAST EVENTS 2019/20 >
      • Past Event Oct 7 & 8, 2020 Holding Space for Pregnancy Loss
      • Death & Grieving around Corona Virus March 26, 2020
      • Past Event: Jan 26, 2020 Your Life, Your Choice, Your Plan
      • End-of-Life Doula Training with Inspired Endings - Oct 2019
      • June 9, 2019 Short Film & Death Conversation
      • Mar, Apr, May 2019
      • SEPT 2019 EVENT: Advance Directives + Dementia Directive
    • 2018 Past Events >
      • A Matter of Life & Death: Workshop Series Sept. 22, 2018
      • Nandi's Cancer Support Group September-October 2018
      • Past Events: 2018
      • Event May 20, 2018- Creating a Death Care Plan: Exploring Unconventional Options
      • Event: July 22, 2018 Death Cafe
    • 2017 PAST Events: August 27th -Understanding California's End-of-LIfe Option Act >
      • Deathwalker Training with Zenith Virago Sept 2017
      • Past Event: Film screening: Zen & the Art of Dying August 13, 2017
      • PAST Event: Film screening: Zen and the Art of Dying June 11, 2017
      • Past Event: Death Salon, A Gathering of Community to Discuss Death -MAR 26
      • Past Event - Exploring After Death Options: What Happens to our Bodily Remains? Feb 19, 2017 2-4pm
      • Going Out Green: Learn about Eco-friendly Home Funerals and Green Burial Cemetery JAN. 8, 2017
      • International Death Doula Training 2017
    • 2016 Events Planning Your Own Send-off May 1, 2016 >
      • Stephen Jenkinson Comes to NC March 14, 2016
      • Education, Presentations, Death Cafe
      • Event: Sunday Aug 28 2-4pm Home Funerals & Green Burial
    • EARLY YEARS 2013-2015 EVENTS
  • Resources
    • MAiD/California End of Life Option Act + Update SB 380 >
      • Links for California's End-of-Life Option Act
    • Bereavement Support in Nevada County >
      • Bereavement support Hospice of the Foothills, Nevada County
      • Grief Support: Jemma Skye Champeau
    • Advance Directives California + Dementia
    • Hospice of the Foothills, Nevada County
    • Senior Outreach Services, Nevada County
    • One Source Empowering Caregivers
    • Pregnancy and Infant Loss >
      • Cuddle Cot 2021
      • Union Article Caring Cradle 2019
    • Support group: Pregnancy and Infant Loss
    • End-of-Life Plan of Care
    • American Clinicians Academy on Medical Aid in Dying >
      • ACAMAID: Mixing medications
    • Physicians & Local Pharmacy >
      • Dr. Stephen Banister, Nevada County
    • VSED: Voluntarily Stopping Eating & Drinking >
      • Supporting a Loved One at End of Life
    • Body / Organ Donation
    • Threshold Choir
    • Resources and Links
    • People in the Death Trade & Training
    • Holding Space
  • FAQ
  • Companions for Pregnancy Loss
    • Cuddle Cot 2021
  • Death Related YouTube
  • Beauty of EOL Study
  • JOIN OUR TEAM
  • Bardo, Buddhism and the Art of Dying
  • Accomplishments
  • Remembrance donation
  • Kids Sit Vigil with their Granny
  • Sharon's End-of-life days
  • Nearing Death Awareness
  • After-Death Care of my Mom by Akhiila Murphy
  • Archive Video FCLD Collective
  • A Remembrance Gathering for Mom?
  • Marina Bokelman Legacy
  • Register for Aguamation
  • EOL Doulas fight for Rights
Picture
Professional Funeral Directors and Hospitals May File the Death Certificate. Families may file their own paperwork with the County Office of Vital Records in the case were a Professional Funeral Director is not hired by the family of the deceased. 

From website of Funeral Consumers Alliance (Southern California) funerals.org/consumers/legalyour-rights/


I.  Documents Required When a Person Dies: 
  • Death Certificate:  California law requires that every death be registered.  The Death Certificate is the mechanism for the registration of a death.  California uses an Electronic Death Registration System (EDRS) to generate death certificates; however the EDRS is only accessible by hospitals and other similar institutions, and funeral directors. Therefore, assistance will be required from the Office of Vital Records for an individual to utilize the EDRS.   Nevada County Vital Records office will assist individuals, who are holding home funeral without a professionally paid funeral director, in filing death certificate information into EDRS. (details)
      Information on both processes (paper and EDRS) has been presented below.
  • Permit for Disposition.  A Permit for Disposition is required in order for a cemetery or crematory to accept delivery of a body for final disposition.  This permit will be issued at the time the death registration is approved.  

Cremation Only:  If cremation is chosen as the method of disposition of the body, then the deceased must already have signed--or a authorized next of kin must sign - a Declaration for the Disposal of Cremated Remains. 

II.  When Death Occurs at Home (and family is NOT hiring a funeral director). 

The process detailed below is applicable when the family member has died at home under hospice or nursing care:  

1.  Go to your county vital records office (locations listed below) and ask them to enter the necessary information into EDRS for you or to provide you with a blank death certificate.  Some of the offices we contacted indicated they would only process a death certificate using EDRS and others indicated they would provide a paper death certificate.  One of the offices indicated they would want documentation from a physician indicating the time, date, and cause of death to initiate this process. It might be a good idea to obtain this information in writing from the attending physician to save time.  It is not possible to download a blank death certificate electronically.

County Vital Records Offices

Nevada County Public Health Department Office of Vital Records
500 Crown Point Circle Suite 110
Grass Valley, CA 95945
(530)265-1450
Monday - Friday, 9:00 a.m. - 12:00 Noon and 1:00 -  4:00 p.m. Closed for lunch from 12:00 - 1:00 p.m.

Placer County Public Health Department Office of Vital Records
11484 B Ave 
Auburn, CA 95603
Phone: 530-889-7158

Public Counter Hours: 8:00 a.m. - 4:15 p.m.

Yuba County Public Health Department Office of Vital Records
915 8th St., Suite 107, Marysville, CA 95901
 Phone: (530) 749-7851 Fax: (530) 749-7854 Office Hours:  8:00 a.m. - 5:00  p.m.

2.    Fill in all of the information required on the death certificate.  

  • EDRS:  Provide the information to the office personnel and they will enter the information into EDRS Electronic Death Registration System .
  • Paper: Make sure the information is filled out very carefully, as any questions, omissions, discrepancies, erasures or whiteouts will delay the filing of the death certificate or void the form entirely.  

The death certificate information is in two parts:

Personal information about the deceased:  The Informant (a family member or anyone who can supply the necessary information) fills out/provides the personal information about the deceased.  The Informant must identify him/herself on the death certificate as the person providing the information. 

Medical information about the death :  The attending doctor or the medical person provides the information about the death, including date, time and cause of death.  The doctor/medical person must provide a valid medical license number on the death certificate form and sign it.  

EDRS Electronic Death Registration System : The office personnel will route the death certificate using EDRS to the physician for them to complete electronically.  You do not have to do anything further.

Paper:  Have the attending doctor or the medical person complete the Medical Information section of the death certificate.  Call ahead to make sure he/she is in the office before showing up to have the death certificate completed.  Also, because doctors are used to using EDRS there may be some confusion as to why a paper death certificate is being used.  

3.  Return the completed death certificate form (if using paper).  A member of the deceased’s immediate family or other authorized person (see NOTE below) should return the completed death certificate form to the office where it was picked up as soon as possible after the death, but at least within eight days of the death (Health and Safety Code Section 102775). Office personnel will review the information for completeness, mistakes or any medical information that may necessitate involving the Coroner. 

If the death certificate is processed using EDRS, the office personnel will review for completion electronically and will review to determine if any medical information received necessitates involving the Coroner.

If there are no problems, the death certificate will be filed and the family member or authorized person may purchase certified copies.  It may not be possible to file the death certificate and purchase certified copies the same day, so be prepared to make yet another visit to the office to pick up the certified copies. Or you can do it by mail.

4.  Request certified copies.  Here are the websites for forms and instructions to request certified copies of death certificates for Yuba County, Nevada County

Cost:  There is no cost to file the death certificate.  The cost of a certified copy of the death certificate is $12 in all counties (price increase anticipated in January 2012). It is usually recommended that 10 certified copies be purchased, as there are a variety of entities (banks, insurance companies, etc) that may require them.

NOTE:  Health & Safety Code 103526 authorizes the following persons to receive certified copies of birth or death certificates.  (The “registrant” for death certificates is the deceased.)

(1) The registrant or a parent or legal guardian of the registrant.

(2) A party entitled to receive the record as a result of a court order, or an attorney or a licensed adoption agency seeking the birth record in order to comply with the requirements of Section 3140 or 7603 of the Family Code.

(3) A member of a law enforcement agency or a representative of another governmental agency, as provided by law, who is conducting official business.

(4) A child, grandparent, grandchild, sibling, spouse, or domestic partner of the registrant.

(5) An attorney representing the registrant or the registrant's estate, or any person or agency empowered by statute or appointed by a court to act on behalf of the registrant or the registrant's estate.

(6) Any agent or employee of a funeral establishment who acts within the course and scope of his or her employment and who orders certified copies of a death certificate on behalf of any individual specified in paragraphs (1) to (5), inclusive, of subdivision (a) of Section 7100.

5.  Request a Permit for Disposition.  At the same time the death certificate is filed, be sure to ask for a Permit for Disposition, also called a Burial Permit (cost is ~$11).  The Disposition Permit is required in order to deliver the remains to a cemetery or crematory for final disposition.  Be prepared to supply the name of the cemetery or crematory where the body will be delivered. You may transport the remains yourself if you have a Disposition Permit.

III.  When Death Occurs in an Institution

Death Certification

If a person dies in an institution such as a nursing home or a hospital, the institution will file the death certificate using the State of California Electronic Death Registration System (EDRS).  There is a place in this electronic form to indicate who will be making the disposition arrangements for the body.  Usually they want the name of a mortuary for this, but the name of the family member who will be directing the arrangements may be supplied instead. California Health and Safety Code, Section 102875(a)(6) specifies that for disposition of the remains the “name of the funeral director, or person acting as such” be provided in the death certificate.

Disposition of Remains

Institutions often have regulations that specify that they only release the remains to a mortuary.  No law requires this, but the institution faces some liability if they release the remains to a family member and subsequent controversy arises among family members about the body.  The institution may therefore refuse to release the remains to a family member.  

If possible, the family or agent should consult with the institution before the death occurs about their specific regulations regarding releasing the body, trying to arrive at some arrangement whereby the body can be released to the family or to a particular family member.  There may be waivers or hold-harmless agreements to sign in order for the institution to agree to what they consider to be a non-standard arrangement.

If the family has physical custody of the body and will be transporting it for burial, a Permit for Disposition will be required (see number 5 above), along with certified copies of the Death Certificate (see number 4 above).  The death registration will already have been filed by the institution, so it is just a matter of getting the certified copies.

The information provided using this web site is only intended to be general summary information to the public. It is not intended to take the place of either the written law or regulations. The inclusion of any links does not necessarily imply a recommendation or endorse the views expressed within them.

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  • Home
    • Donate Here
  • About us/Contact
    • Board of Directors
    • FCLD Core Circle Volunteer Team >
      • Bonnie McKeegan, LCSW, Past Vice President Board Director
      • Martha Turner, Midwifery, Past President
      • Linda More, End-of-Life Doula, Past Board Director
      • Donna Peizer, Past Treasurer
      • Nandi Szabo, Co-Founder
      • Nancy Parraz, Death Care Midwife
      • Sushila Mertens, End-of-Life Doula >
        • Sushila Mertens, End-of-Life Doula, Outstanding Volunteer of the Year!
        • Spotlight Sushila Mertens
      • Rebecca Sengolu
    • Advocates for end-of-life choices and death-care rights
    • FAQ
    • What is an End-of-Life Doula or Death Midwife?
    • Sign up for Newsletter/send email
    • Contact Us
    • Pregnancy and Infant Loss >
      • Cuddle Cot 2021
      • Support group: Pregnancy and Infant Loss
    • Gallery
    • Donate Here
    • JOIN OUR TEAM
    • Our Education >
      • Our Final Passages Death Midwifery Training
      • Home Funeral Article by Jerrigrace Lyons
  • In-Home Funeral Guidance
    • Know your rights. Home death care is legal.
    • Home Death Care in California >
      • Home Funeral Paperwork
    • CALIFORNIA DEATH CERTIFICATE Instructions
    • Tattoo Preservation after Death
    • Death Care >
      • Sacred Death Care
    • What is "Lying in Honor?"
    • Symbolism of our LOGO
    • Donate Here
    • Pet Funeral >
      • Pet Euthanasia in the Home
    • Death Certificate Worksheet >
      • Nevada County-File Your Own Paperwork for Death Certificate - Vital Records Office
    • Video: A Conversation about After Death Care
  • End-of-Life Care Options
    • Pregnancy and Infant Loss >
      • Support group: Pregnancy and Infant Loss
      • Cuddle Cot 2021
    • Advance Directives, Dementia, Covid-19, Five Wishes
    • End-of-Life Doula
    • California End of Life Option Act (MAID)
    • VSED: Voluntarily Stopping Eating & Drinking
    • Sacred Bridges, Local End-of-Life Caregivers
    • Remembrances
    • Contributions
    • Testimonials
    • Physician Support: Medical Aid in Dying
  • Green Burial
    • History of Natural Green Burial, Cherokee Cemetery, Nevada County >
      • Green Burial Santa Monica 2016
      • Green Burial Video from GBC
    • Natural Organic Reduction -Composting Human Remains >
      • Presentation: Natural Organic Reduction + YouTube link
    • Natural Organic Reduction Amigo Bob's story
    • Rules for Scattering Ashes
    • Find A Grave (website)
    • Aquamation: Water Cremation >
      • Desmond Tutu: Aquamation
    • Cremation- Not so Environmentally Friendly!
  • Events & News
    • Upcoming April 11, 2023 Educational Series: AS YOU WISH: Creating a Beautiful End-of-Life
    • EOL Doulas fight for Rights >
      • Podcast 2023 INTERVIEW: The Doulas Taking on California's Cemetery/Funeral Bureau
      • Death Doulas C&C Article Nov. 2021
      • California Death Doulas Fight
      • LA TIMES Article about Lawsuit Aug. 2022
      • Article: Death Doula Lawsuit Dec. 2021
    • Upcoming April 20, 2023 Death Conversations Event
    • Workshop: In-Home After-death Care April 30, 2023
    • Past Educational Series March, 2023: AS YOU WISH: Creating a Beautiful End-of-Life
    • Past event Aquamation Presentation Jan. 18, 2023 link to recording
    • 2022 Past Events >
      • Article: Pregnancy Loss Conversations Feb, 2022
      • Past Film Event: Jack Has a Plan Aug. 2022
      • Past Event June 24, 2022 Presentation Organ and Tissue donation
      • Past Event Apr. 28, 2022 After-death Care presentation
      • PAST March 26, 2022 Cemetery Field Trip
      • Past Event March 17, 2022 Death Conversations- Breaking the silence
      • Past Event Jan 20, 2022 Death Conversations- Breaking the silence
    • PAST EVENTS 2021 >
      • Review: 2021 City of Hope, End:0f-Life Symposium December
      • Presentation Dec. 9th : "There's No Place Like Home." Home funeral Basics
      • Past Event: Nov. 2021- Medical Aid-in-Dying Update
      • Past Event: Natural Organic Reduction - Register
      • Past Events 2021 : June 18 -Field trip to Cherokee Cemetery
    • Newsletters
    • KVMR Podcasts: Featuring End-of-LIfe Doulas
    • PUBLISHED ARTICLES >
      • Article from The Order of the Good Death
      • Article: California's End-of-LIfe Option Act
      • Article Amigo Bob -Natural Organic Reduction Human Composting
      • April 2020 Ventilators in times of COVID-19
      • Union Article Caring Cradle Sept 2019
      • Giving Back After Tragedy, September 2019 The Union
      • Article The Union May 2019 New nonprofit
      • Article The Union August 2019 HBO Documentary
      • Choosing When to Die
      • Home Funeral Visitation
    • PAST EVENTS 2019/20 >
      • Past Event Oct 7 & 8, 2020 Holding Space for Pregnancy Loss
      • Death & Grieving around Corona Virus March 26, 2020
      • Past Event: Jan 26, 2020 Your Life, Your Choice, Your Plan
      • End-of-Life Doula Training with Inspired Endings - Oct 2019
      • June 9, 2019 Short Film & Death Conversation
      • Mar, Apr, May 2019
      • SEPT 2019 EVENT: Advance Directives + Dementia Directive
    • 2018 Past Events >
      • A Matter of Life & Death: Workshop Series Sept. 22, 2018
      • Nandi's Cancer Support Group September-October 2018
      • Past Events: 2018
      • Event May 20, 2018- Creating a Death Care Plan: Exploring Unconventional Options
      • Event: July 22, 2018 Death Cafe
    • 2017 PAST Events: August 27th -Understanding California's End-of-LIfe Option Act >
      • Deathwalker Training with Zenith Virago Sept 2017
      • Past Event: Film screening: Zen & the Art of Dying August 13, 2017
      • PAST Event: Film screening: Zen and the Art of Dying June 11, 2017
      • Past Event: Death Salon, A Gathering of Community to Discuss Death -MAR 26
      • Past Event - Exploring After Death Options: What Happens to our Bodily Remains? Feb 19, 2017 2-4pm
      • Going Out Green: Learn about Eco-friendly Home Funerals and Green Burial Cemetery JAN. 8, 2017
      • International Death Doula Training 2017
    • 2016 Events Planning Your Own Send-off May 1, 2016 >
      • Stephen Jenkinson Comes to NC March 14, 2016
      • Education, Presentations, Death Cafe
      • Event: Sunday Aug 28 2-4pm Home Funerals & Green Burial
    • EARLY YEARS 2013-2015 EVENTS
  • Resources
    • MAiD/California End of Life Option Act + Update SB 380 >
      • Links for California's End-of-Life Option Act
    • Bereavement Support in Nevada County >
      • Bereavement support Hospice of the Foothills, Nevada County
      • Grief Support: Jemma Skye Champeau
    • Advance Directives California + Dementia
    • Hospice of the Foothills, Nevada County
    • Senior Outreach Services, Nevada County
    • One Source Empowering Caregivers
    • Pregnancy and Infant Loss >
      • Cuddle Cot 2021
      • Union Article Caring Cradle 2019
    • Support group: Pregnancy and Infant Loss
    • End-of-Life Plan of Care
    • American Clinicians Academy on Medical Aid in Dying >
      • ACAMAID: Mixing medications
    • Physicians & Local Pharmacy >
      • Dr. Stephen Banister, Nevada County
    • VSED: Voluntarily Stopping Eating & Drinking >
      • Supporting a Loved One at End of Life
    • Body / Organ Donation
    • Threshold Choir
    • Resources and Links
    • People in the Death Trade & Training
    • Holding Space
  • FAQ
  • Companions for Pregnancy Loss
    • Cuddle Cot 2021
  • Death Related YouTube
  • Beauty of EOL Study
  • JOIN OUR TEAM
  • Bardo, Buddhism and the Art of Dying
  • Accomplishments
  • Remembrance donation
  • Kids Sit Vigil with their Granny
  • Sharon's End-of-life days
  • Nearing Death Awareness
  • After-Death Care of my Mom by Akhiila Murphy
  • Archive Video FCLD Collective
  • A Remembrance Gathering for Mom?
  • Marina Bokelman Legacy
  • Register for Aguamation
  • EOL Doulas fight for Rights